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Taxes & Withholdings

Workday Transition

Please excuse references to Banner, BannerWeb and JobX as we continue to update our policies and web pages to reflect our transition to Workday.

To legally work and be employed by Smith College you must complete the required forms below. If you have any questions on how to complete these forms, please consult with a parent, guardian or tax consultant. The payroll staff is not authorized to give tax advice.

Required Forms

  1. IRS Form I-9 Verifies Employee Identity and Eligibility to Work in the United States
    • Completing the I-9 in Workday
      • Section 1 is completed in Workday
      • Once section 1 is completed in Workday, students will need to schedule a video (Zoom) session to complete the remainder of the I-9 form, which requires them to present appropriate identification.
        • Students will need to present one document from List A OR a combination of one document from List B and one document from List C. We cannot complete an I-9 without seeing the original documents, and students cannot begin working until all sections of the I-9 are complete.
  2.  IRS Form W-4 Is Completed by Employees to Indicate Federal Tax Withholding
  3. Massachusetts Department of Revenue Form M-4 Is Completed by Employees to Indicate State Tax Witholding

  4. Direct Deposit/Payment Election
    • You must have a valid bank account and set up direct deposit in Workday for your paycheck. All students are paid electronically via direct deposit for all employment.

For assistance or guides on how to complete these forms in Workday, please visit the Workday help site at https://workday.smith.edu/help/ or by logging into your Smith portal, selecting Workday and then selecting the Workday Help Site icon on your home screen. Please review the Payroll and Student Employment Sections. You will login to Workday using your Smith Credentials.

For employees in other states, please contact payroll.

Form W-2

Smith College is required by the IRS to provide all employees with a Form W-2 for each calendar year to be used in completing the employee’s annual tax return. The Form W-2 details the employee’s compensation and tax withholding amounts for the year.

Current employees may choose to receive their W-2 forms online through the Workday system. In making this election W-2 forms are accessible at any time.  

Sign Up/Revoke Electronic W-2 Consent

  1. Log in to Workday via the Smith Portal
  2. Choose the My Tax Documents quicklink