Employment Policies

As part of your welcome to Smith College, you will be invited and strongly encouraged to attend an orientation session offered by the Office of Human Resources to acquaint you with the policies, procedures, and services of the college. 

Forms

As a new employee you are required complete the following tasks in Workday:

Employment Eligibility Verification (Form I-9): The Immigration Reform and Control Act of 1986 requires that you provide documents that establish your identity and authorization to work in the United States. All individuals who accept employment at the college, regardless of their country of birth, must complete INS Form I-9 in the Office of Human Resources, generally before beginning work, but no later than the end of the third work day. Employees who cannot produce documentation to complete the Form I-9 within three days of hire are not permitted to work.    A list of acceptable forms of identification is noted on the back of the INS Form I-9 and must be presented with the form.

Tax Forms and Smith College Application: You must complete necessary state and federal tax forms and a Smith College Application.

Benefit Enrollment Forms: You should complete your benefit enrollment task in Workday forms. Enrollment forms must be submitted within 30 days of the employee’s initial benefit eligibility date.

Professional Name Change Authorization: An employee’s legal name must be used for tax and legal identification; however, Smith College recognizes that some employees prefer to be identified by their professional name instead of by their legal name for all other purposes. Changing your legal name is a task that can be completed in Workday, and must upload supporting documentation when changing your legal name with the college

Smith OneCard

Smith College OneCards for faculty and staff and their registered spouses, and dependents are issued by the OneCard Office in Stoddard Hall. For further information on the Smith College OneCard, please go to http://www.smith.edu/its/onecard/index.html

Employment of Minors

Smith College does not employ individuals who are under the age of sixteen. This applies to all hiring regardless of source of funds.

Campus Parking

Parking is available for college employees in designated parking lots throughout the campus. To park in a designated lot, you must register your car and purchase a parking decal from Campus Safety at the Facilities Building, 126 West Street. There is a small charge for the decal, which must be renewed each fiscal year.

Parking is limited to designated lots and is forbidden on campus roads and within the central campus.

Traveling on College Business

Employees who travel on college business should consult the Smith College Travel and Entertainment Expense policy at http://www.smith.edu/controller/TravelPolicy.htm