Reservable Spaces

Space Allocation Principles

In March, 2012, the college's senior administrators endorsed a set of principles to guide the allocation of campus space in the face of increasing demand from internal and external users. The principles were developed through a series of facilitated discussions with key campus stakeholders and event service providers.

• All space is Smith space.
• Use of any campus space requires a confirmed space reservation through 25Live, even if the event has traditionally occurred without a reservation.
• Changes to confirmed reservations will only be made in extreme situations, and in consultation with all parties involved.
• Prior use of a particular space does not guarantee its future use. Each request will be considered in the context of other concurrent events and all other needs on campus at that time.
• Reservation of a space within a given facility does not grant or imply the right to use other, non- reserved space in that facility, including adjoining or common spaces.
• In the event of conflicting reservations/requests, the Events Management Office is entrusted to act in the best interest of the college after consulting with all parties involved.
• The space allocation system will be reviewed periodically to ensure the principles are being applied uniformly and effectively.
• Classrooms can be reserved once the academic schedule has been finalized and only within the current semester. No food is allowed in the classrooms. Please call the Events Management Office for space capacities: 413-585-3736.

Reservable Campus Spaces

Click below to view the reservable campus spaces and their capacities for your type of event. For classroom reservations, please call 413-585-3736 for space capacities.

Space Scheduling

Smith College requires that all spaces be requested and scheduled through 25Live. These online requests are reviewed by the Events Management Office (EMO) and forwarded to the appropriate space scheduler for processing.

Space Capacity

Event capacity is limited to a maximum occupancy (including staff) based on the fire codes for the City of Northampton. If space is made smaller by any means, such as blocking off an adjoining room, the maximum occupancy is reduced.

Space Allocation

All space is Smith space. Reservation of a space does not grant or imply the right to use other space in that facility, including adjoining or common spaces. Also, prior use of a particular space does not guarantee its future use. Changes to confirmed reservations are only made in extreme situations and in consultation with all parties involved.